World Bank HPDPII

HIV/AIDS Programme Development Project (HPDP2)


ESERC worked as Performance Monitoring Service Support Organization (PM-SSO) in South East Zone for Performance Monitoring of Civil Society Organizations (CSOs) in South East zone (Abia, Anambra, Ebonyi, Enugu and Imo States). This project was funded by National Agency for the Control of AIDS (NACA) commenced in August 2014 and ended in December, 2015. And was extended for another 3 Months (December 2016 – February 2017).

The HPDPII Objective is "to reduce the risk of HIV infections by scaling up prevention interventions and to increase access to and utilization of HIV counselling, testing, care and support services".

The HPDP2 has 3 components:
• Expanding the Public Sector Response • Expanding the civil and private sector response to the HIV/AIDS Epidemic: this component will support the civil society response through a system of grants to NGOs (the HIV/AIDS Fund - HAF) • Strengthening mechanisms for project coordination and management

Under component 2, supports were provided to civil society and private sector organizations through a system of grants, but with greater emphasis on improving results:

(i) evidence-based target setting, prioritization of interventions based on state-specific data;
(ii) strengthen performance-based monitoring systems;
(iii) communicate expected indicators of success, targets and results to be achieved by the CSOs and PSOs;
(iv) lengthen the funding period and increase funding amounts going to individual grantees, and
(v) Address gaps in the response by contracting outside specialists to fill the gaps.

ESERC was hired by National Agency for the Control of AIDS as a Service Support Organizations (SSOs) to support NACA and SACAs gather independent evidence that CSOs contracted under the HAF are fulfilling the terms of their contracts (performance audit), i.e. ensuring that contracted CSOs are delivering expected results.

The specific objectives of the service support are:
1. To objectively verify that funded organizations implement activities and deliver results as set out in the agreed contracts.
2. To collect program and M &E data from contracted CSOs on a monthly basis and forward summary to SACA & NACA every quarter.
3. To ensure that financial data is made available by contracted CSOs and to confirm the accuracy and reliability of this data.
4. To make recommendation to SACA & NACA based on performance of contracted CSOs and their capacity needs
5. To verify accuracy and reliability of reports submitted by contracted CSOs
6. To provide on the spot mentoring & technical assistance to the contracted CSOs on M&E and programme implementation as required

Some of the activities carried out by ESERC under the project included:
• Attended start-up workshop of States in South East zone and held a session with contracted CSOs on what to expect from the PM-SSO;

• Conducted monthly visits to all contracted CSOs and:

• Provided Technical Assistance (TA) and carried out Data Quality Assurance (DQA).
• Ensured compliance with the approved work plan of grantees
• Collected data from CSOs monthly and reported to NACA on a quarterly basis showing the degree to which contracted CSO have delivered results as set out in their contract and the reliability of data reported by CSOs.
• ESERC staffs in each State visited project sites to further authenticate reported activities;
• ESERC attended quarterly review meetings with NACA to debrief and interact with other SSOs to share experiences and lessons learnt;
• ESERC identified and collated capacity gaps that cannot be bridged on the spot and informed NACA and SACAs.
• Submitted rapid reports to NACA & SACA on situations that required immediate action that could not wait for the usual quarterly reporting.

ESERC built the capacity of all the CSOs in South East zone on programme implementation and all the contracted CSOs produced validated results.

ESERC built the capacities of the Contracted CSO on:
• HIV/AIDS Minimum Prevention Package of Intervention (MPPI) strategy.
• MPPI data capturing tools
• Program reporting
• Program documentation
• Effective financial system
• Monitoring and Evaluation.